Property & Facilities Coordinator

We are seeking a highly organised Property & Facilities Coordinator to join our Facilities team. The Property & Facilities Coordinator is responsible for supporting the effective maintenance and compliance of the company’s properties across multiple sites. A key aspect of the role is the management and co-ordination of external contractors, ensuring planned and reactive activities are completed safely and on time. If you thrive in a fast-paced setting and are passionate about maintaining exceptional facilities, this is the perfect opportunity to make an impact!

Main Duties:

• Act as the first point of contact for site facilities issues
• Build effective relationships with site managers and department leaders
• Coordinate facilities management activities across multiple company locations
• Maintain a planned preventative maintenance (PPM) schedule for all sites
• Arrange and monitor reactive maintenance works, ensuring prompt resolution of issues
• Ensure Legionella compliance across sites
• Support office moves, refurbishments and workspace reconfigurations where required
• Maintain accurate service records of property assets
• Maintenance schedules and site documentation
• Monitor facilities helpdesk requests and ensure actions are completed within agreed timescales
• Source, coordinate and manage external contractors and service providers when required
• Schedule contractor visits across multiple locations
• Monitor contractor performance against agreed service levels and contractual expectations
• Challenge poor performance and escalate issues where necessary
• Obtain quotations and support procurement activities for property and facilities services
• Support the wider team with facilities/health & Safety tasks when required

Skills and Experience

Essential:
• Previous experience in a Facilities, Property, Workplace or Building Services role
• Experience coordinating contractors and managing supplier relationships
• Knowledge of health and safety requirements within a facilities environment
• Experience working across multiple sites or locations
• Strong organisational and administrative skills with the ability to manage competing priorities
• Excellent communication and stakeholder management skills
• Good IT skills including Microsoft Office
• Ability to work independently and make informed decisions

Desirable:
• Experience within a manufacturing, warehouse or industrial environment

Education and Qualifications
• GCSE English or demonstrable experience